Architecture by Design, Ltd.

Job Classification: Administrative Assistant

Reports to: Office leadership (CEO / Senior Architect)

Provides assistance to all staff for daily operations and project needs.

Education: Bachelor’s or Associate’s degree in business administration or equivalent work

experience required.

Qualifications: High level of professionalism; ability to communicate clearly and effectively with

co-workers and clients; knowledge of bookkeeping and accounting. Detail oriented to handle

multiple levels of communications and work processes.

Knowledge of software to include: Microsoft Office, Intuit QuickBooks, PDF editing software

Overview:

Architecture By Design (ABD) is a team of design professionals that has improved our community

since 1992. We currently operate out of one office in Sylvania, Ohio. Although most of our work is

within our local region, we have performed design services in 18 states in which we are licensed.

Our office has a diversity of work with food service, retail, faith-based, higher education, corporate,

commercial, and industrial projects.

The individual in this role performs office administrative and project support activities, and

identifies solutions for process inefficiencies. May coordinate or do the office / project accounting

functions using the current office accounting software and project management (PM) software.

Assist with various project administration functions such as managing projects in PM software,

processing project information such as permits and construction submittals, and organizing

project-related documents.

Responsibilities include a variety of office administrative and project support activities such as:

Answering of office phones and related tasks; processing of daily mail; limited outside

errands; general office supplies; tracking and renewal of professional licensing for

professionals; RFQ preparation and submittals; new hire orientation and package

preparation; programming of office phones; ordering of code books and other office

resources; archiving and file maintenance. Customer maintenance including inputting CRM

data, opening / closing of projects, file maintenance, maintaining customer contact files,

invoicing, payment receipt and project closeout.

The administrative assistant may be requested to perform additional related tasks as requested by

the office manager or technical team as the need arises.

Benefits: Health Insurance; Retirement Plan; Paid Time Off

Contact: Resumé can be sent to careers@architecturebydesign.net

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