Job Title: Executive Assistant Location: Toledo Memorial Park Sylvania, OH Job Type: Full-Time About Us: Toledo Memorial Park is beyond a final resting place - We are a place of Reflection, Legacy and Love where many gather to enjoy our peaceful park that is home to both past, present and future, both resting and the living. As the largest cemetery in Northwest Ohio, we take pride in caring for our grounds and serving families with compassion, professionalism, and excellence. Position Overview: We are seeking a highly organized and detail-oriented Executive Assistant to provide critical support to our Director of Operations, helping to streamline administrative tasks and ensure smooth day-to-day operations. This support role will work closely with the Director of Operations who oversees cemetery operations, staff coordination, and community engagement. The ideal candidate will be a positive support that helps to relieve pressure by managing administrative responsibilities, providing administrative support relating to recruiting, training, and marketing efforts, and handling operational tasks that allow leadership to focus on broader strategic initiatives. Key Responsibilities: • Provide direct administrative support to the Director of Operations and The President/CEO, managing schedules, appointments, correspondence and assist with meeting preparations • Assist with recruiting efforts, including job postings, application tracking, and interview coordination. • Support employee training by organizing materials, scheduling sessions, and maintaining training records. • Assist with marketing tasks, including updating promotional materials, coordinating social media content, and organizing community outreach efforts. • Handle general administrative duties, such as preparing reports, maintaining confidential records, processing paperwork, filing and maintaining archives • Coordinate with vendors, staff, and families for memorial services and events. • Assist with financial administration, including invoices, expense tracking, and payroll support. • Run business-related errands, including deliveries, supply pickups, and vendor visits. • Ensure compliance with cemetery policies and local regulations. • Conduct research, compile data and prepare materials to support the decision-making process • Attend events and trainings on and offsite • Act as a liaison between departments, maintaining a positive team player attitude • Ability to maintain professionalism in high pressure situations and meet deadlines Qualifications: • 3+ years of Executive assistant experience. Experience in customer service, marketing, or HR a plus • Strong proficiency in Microsoft Office, advanced in excel a plus and experience with database management. • Excellent organizational, multitasking, and time management skills. • Strong written and verbal communication skills. • High level of discretion when handling confidential information. • Valid driver’s license and have your own reliable vehicle for running business errands. • Ability to lift 25 lbs., climb stairs, bend, sit or stand for a period What We Offer: • Meaningful work in a calm and respectful environment. • Direct impact by helping our leadership team focus on key priorities. • Competitive salary and benefits package. • Employee assistance program • Additional employee perks provided at the discretion of leadership • Paid time off including select holidays • A mission-driven team that focuses on professional growth, supporting team-mates growth and providing exceptional community and customer service Work Conditions: Office setting with prolonged time sitting at a desk in front of a computer Driving or walking to other buildings on our property May need to run errands or attend events during different weather conditions Office hours Monday – Friday 830-430. Attend occasional events after hours or on weekends How to Apply: If you are a professional with a heart for service and a passion for providing behind the scenes support, we would love to hear from you! Please submit your resume and a cover letter detailing your relevant experience and salary requirements to testrada@toledomemorialpark.com with the subject line Executive Assistant Application – Your Name Interviews will begin the week of March 3rd, 2025